Digital Privacy & Security Policy

To maintain real-time communication, transparent logging, and strict safety standards, PreSchool Prep operates a private, custom childcare management portal hosted directly on our secure website domain. This platform replaces third-party apps and serves as your daily window into your child’s day.

• Strict Confidentiality: Your account is strictly private. We utilize encrypted, role-based security protocols (Row-Level Security). When you log into your private Parent Portal, you can only see information, daily reports, sleep logs, and photos belonging specifically to your child.
• No Cross-Sharing: Other enrolled families cannot access your dashboard, view your child's data, or see your private media uploads. For two-parent or blended households, each authorized parent/guardian is issued separate login credentials.

• Licensing Compliance: Per California state childcare licensing regulations, all children must be signed in and out daily. Our system features a secure digital signature pad at drop-off and pick-up.
• Secure Storage: When you sign your child in or out, your digital signature is instantly time-stamped and locked to that attendance record in our private database. In accordance with state licensing retention laws, child records and attendance logs are securely archived for at least 2 years after a child leaves care for audit and tax verification purposes and are never shared with outside third parties.

• Director-Approved Snapshots: Photos uploaded by staff during the day go through a Director moderation queue before being released exclusively to your child's private daily feed and end-of-day summary email.
• Internal Use Only: All daily photos are hosted securely and are only visible to authorized parents/guardians and logged-in staff members. They are never published publicly on the internet or marketing channels without separate, explicit written consent.

• For children under age 2, state regulations require strict safe-sleep monitoring. Our staff utilizes an automated 15-minute countdown check system to verify and log your infant’s breathing status, sleep position, and signs of overheating.
• While parents receive a daily summary of total nap duration at checkout, the raw 15-minute regulatory logs are securely archived in our Director Portal for state licensing compliance.